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Commission Meeting

Tuesday, March 27, 2012
March 27, 2012

MINUTES
REGULAR MEETING
March 27, 2012
4:30 PM
CITY OF HURSTBOURNE
304 WHITTINGTON PARKWAY / SUITE 100
LOUISVILLE, KY

 Mayor Bob English called the meeting to order.

ROLL CALL
C.A.O. Jim Leidgen conducted the roll call. Present were: Mayor Bob English; Commissioners Ed Dahlem, Dick Hays, Lois Wagner and Earl Hubbuch; Attorney John Singler. Mr. Leidgen determined that a quorum was present.

PLEDGE
The Pledge of Allegiance was led by Mayor English.

RECOGNITION OF GUESTS

City Engineer Chris Crumpton gave an update on the sidewalk and ramp project for fiscal years 2011-2012. He also said in the coming weeks the annual pavement evaluation would take place along with additional inspections and major patching at Lyndon Lane and Oxmoor Woods Pkwy. Commissioner Hubbuch asked about comments on the improvements to which C.A.O Leidgen responded that all feedback was positive. Chris also said that the City of Hurstbourne has done a good job keeping stop bars in good shape. He handed out ADA Ramps Improvement Project-Phase 2 Options. His recommendation was for the City of Hurstbourne to prepare paperwork for submittal to Louisville Metro for additional funds for this next phase. Commissioner Hubbuch made the motion that we submit the application paperwork; his motion was seconded by Commissioner Wagner. Motion carried. He stated that we have received the initial payment for the project just completed; we will receive final payment once we get sworn statements from contractors stating that they have been paid and work is complete. Mr. Crumpton also reported that a city-wide signage inventory will take place at the same time as the paving evaluation. The purpose of the inventory was to determine the exact number of street signs and the status of such signs. The objective is to comply with signage inventory and replacement program as required by the State of Kentucky.

APPROVAL OF MINUTES
Commissioner Dahlem made the motion to approve as distributed the minutes of the March 13, 2012 regular meeting of the City Commission; his motion was seconded by Commissioner Hays. Motion carried.

BUSINESS ITEMS
Approval of City Expenses – Municipal Order No. 12-13 Relating to Check Register Approvals for February 2012. Commissioner Dahlem made the motion to approve MO 12-13: his motion was seconded by Mayor English. Motion carried.

ATTORNEY’S REPORT – Attorney Singler
Update-Davis Case

EXECUTIVE SESSION
4:40 PM Commissioner Dahlem made the motion that the Commission go into Executive Session pursuant to KRS 61.810© for discussion of pending litigation. His motion was seconded by Mayor English. Motion carried.

4:55 PM Commissioner Hubbuch made the motion that the Commission come out of Executive Session and return to the Regular meeting of the Commission. His motion was seconded by Commissioner Wagner. Motion carried.

Motion was made by Mayor English to reject the settlement offer of Davis and to authorize Attorney Singler to present a counter-offer, seconded by Commissioner Hays. The motion was unanimously approved.

TREASURER’S REPORT – Treasurer Bennett
C.A.O. Leidgen reported that the financial statements are in good order.

ADMINISTRATOR’S REPORT – C.A.O. Leidgen
C.A.O. Leidgen reported on the Resident Call Log. He stated that L G & E has been very responsive to reports.

The first mowing of the season has taken place. Bramer Bros. are in the process of clean up and mulching.

A request came up at a previous meeting from a resident about placing dog waste stations throughout the City. More information is needed so C.A.O. Leidgen will follow up on cost and location possibilities to discuss at a later date. He suggested a possible insertion in the upcoming Newsletter about care of pets.

He brought up the article in Business First about the Vinings and stated that it was a positive article and confirmed that the buildings were to be taken down to bare earth and the area will be seeded.

MAYOR’S REPORT – Mayor English
Mayor English reminded the Commission that the annual meeting for the Oxmoor Woods is scheduled for Wednesday, March 28 at 7 PM at the Hurstbourne Country Club. 

PUBLIC WORKS REPORT – COMMISSIONER WAGNER
Commissioner Wagner reported that the spring work has begun with the sprucing up of landscaping and mulching. The planting of the remainder of ordered trees will also begin. Upcoming dates to remember are June 8 & 9 for the annual City wide yard sale and the picnic on June 24 at 6 PM. Rain sensors are being installed as a pilot program in various locations to see if it will help with savings on water.

GENERAL GOVERNMENT REPORT – Commissioner Dahlem
Commissioner Dahlem noticed that the MSD project signs are still up at a couple of locations in the City, and asked that we follow up on having the signs taken down as most of the work is complete. He also inquired about regulations regarding cutting down trees on personal property. Commissioner Hays recalled that there was an agreement between property owners and the original developer of the City. Attorney John Singler said there are options available in other Cities and incentive programs that can be researched for evaluation.

PUBLIC SAFETY REPORT – Commissioner Hubbuch
No report.

CODE ENFORCEMENT/SANITATION REPORT – Commissioner Hays
No report.

ADJOURNMENT
At 5:10 p.m. Commissioner Hays made the motion to adjourn; his motion was seconded by Commissioner Hubbuch. Motion carried.